As a hub for the exchange of information, the Datenpool has extensive functions for effective communication in the project. In addition to the sending and filing of emails and the internal note, the distribution of relevant documents plays a crucial role. Only those persons are informed about new documents, which are deposited as relevant recipients.
In addition to the storage of data and the internal communication within the project, all users also have the opportunity to contact persons outside the platform via the Datenpool. This makes it possible to handle 100% of the communication via Datenpool and to bundle all relevant information in one place. Important emails can also be easily stored in the Datenpool to make them accessible to all project participants.
Effective communication within the project team is provided by the internal note, which allows easy and quick information exchange and assignment of tasks. All relevant processes are documented in the processing log, so that later it is easy to see who has received which information and when.
The Infomail when saving new or updated documents ensures that the relevant users are made aware of new information in the Datenpool. By assigning read permissions in each document, the project participants only receive information that is really relevant to them.
The exchange of documents and information is supported by the Datenpool through a container-specific comment function. Among the uploaded documents, users with reading rights can easily post questions, feedback and updates. After the publication of your comment it is possible to inform all users concerned, which makes the exchange of information more efficient.
You are well equipped with the Datenpool also for international projects. As a true multilingual system, the Datenpool offers a whole set of different languages that can be easily selected in the user profile. The special aspect about this is: Although they all work in the same project, each user sees the surface of the Datenpool in his chosen language.
Uploading documents is not only fast, but brings more structure in your project: Each file is stored in a container – a type of folder – in which you can save all related attachments. In this way, everything that belongs together, stays together. To make finding easier, each container can be provided with keywords. Individual reading rights control access to information and ensure that each project participant receives only the information he really needs. The information email when saving documents ensures that users are aware of new information. It also makes sharing information very simple.